Velocity Tours & Travel
Your HR Team Should Not Be a Travel Agency.
When a corporate meeting involves 50 employees flying in from 12 cities, someone on your team ends up spending weeks booking tickets, managing seat assignments, fielding questions, and chasing down name changes. That is not what they were hired to do.
We protect your team from the logistical fallout when travel plans inevitably go sideways. While no one can control the weather or airline delays, we control how your company responds to them. We step in immediately to minimize the impact on your schedule, keeping your HR director completely out of the travel-day firefighting business so your team can focus on the event itself.
We work with corporations for annual meetings, sales kickoffs, leadership summits, board retreats, training programs, and any other event that requires getting a large group of people to the same place at the same time.
From 25 person leadership offsites to 500 person annual conferences, we have coordinated travel for every type of corporate gathering.
Annual Company Meetings
Sales Kickoffs
Leadership Summits
Board Retreats
Training Programs
Conferences & Conventions
Group Flights from Multiple Cities
Your team is not all in one place. We coordinate flights from every departure city, 2 cities or 20, timing arrivals so everyone lands together and the meeting starts on schedule.
Group Discounts & Negotiated Fares
Corporate groups qualify for discounted group fares not available on consumer booking sites. We negotiate on your behalf and structure the booking to maximize savings across your entire roster.
Refundable Tickets & Flexibility
Corporate rosters change. We structure ticket purchases with refundability and flexibility built in, so a change in personnel does not mean a forfeited ticket or a scramble at the last minute.
Name Changes on Tickets
Someone gets promoted. A new hire replaces a departing employee. A last minute substitution. We handle name changes on booked tickets, something that trips up most self managed corporate travel programs.
Corporate & Individual Frequent Flier Miles
Most companies leave points on the table. We structure your bookings so the company earns corporate rewards dollars on total spend, and each individual traveler simultaneously earns their own frequent flier miles, no tradeoff required.
Hotel Blocks & Meeting Space
We coordinate room blocks at hotels near your venue, negotiate group rates, and ensure your attendees are not scattered across properties. One block, one rate, every room confirmed.
We Work in the Same System as the Airport. That Changes Everything.
When flights cancel and the rebooking lines are 50 people deep, most travelers face a 3 hour hold time and the real risk of losing their seat to someone who got through first.
We work inside the same Global Distribution System used by airlines and airport agents. When your group's flights are disrupted, we can rebook every attendee in real time, before the lines even form. Think of it as a skip the line pass for your entire company.
Your meeting proceeds. Your attendees arrive. The disruption becomes a non event.
Without Us
- 3 hour airline hold times
- HR managing airport chaos
- Last seats go to whoever calls first
- Attendees stranded, meeting delayed
- Emergency last minute ticket costs
With Velocity Tours
- One call, we're already in the system
- Group rebooked before lines form
- Same access as the airport agents
- Everyone arrives. Meeting happens.
- Your HR team stays calm
The Meeting Is Important. What Happens Around It Is Unforgettable.
The best corporate events do not end when the last slide is presented. The conversations over dinner, the shared experience on a team activity, the moment your team laughs together in an unfamiliar city, that is where culture actually gets built.
Our in house team building specialist designs and coordinates experiences that complement your meeting agenda and fit your company culture. Whether you want something high energy or relaxed, competitive or collaborative, we create it around your group and your goals.
- Custom team building activities designed for your group size and culture
- City experiences and guided group outings
- Dinner events, private venue coordination, and group dining
- Recognition and award ceremony planning
- Pre meeting and post meeting group experiences
- Fully coordinated by our in house team building specialist
Tell Us About Your Meeting
We respond within one business day. The more detail you share, the faster we can put together a plan.